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Voluntary and Community Services Peaks and Dales

1  Your personal data – what is it and how do we collect it?

Personal data relates to information that can identify a living individual. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or which is likely to come into such possession.

Voluntary and Community Services Peaks and Dales (VCSPD) collects personal information that you provide to us for the purpose of subscribing to a service or when you email us.

Except where services provided require more detailed personal information, data is generally limited to name, email address and ‘phone number.

The processing of personal data as governed by the General Data Protection Regulations (GDPR).

2  Who are we?

VCSPD is the data controller. This means it decides how your personal information is processed and for what purposes.

3  How do we process your personal data?

VCSPD complies with its obligations under GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use personal information for the following purposes and only for these purposes:-

·        To enable us to provide services for the benefit of the

      communities in the Peaks and Dales Derbyshire, in line with

      our Articles.


·        To promote the interests of VCSPD and its service users.


·        To inform you of services relating to VCSPD.


·        To disseminate advice, guidance and information which could

      benefit the Peaks and Dales communities.



4  What is our legal basis for processing your personal data?

·    Consent: explicitly given by the data subject so that specific information about services can be provided.


         ·    Contractual:  processing is necessary for a contract (service

               provision) made with the individual, or because specific

               steps are required before entering into a contract.


         ·     Legal obligation: processing is necessary to comply with

               the law (not including contractual obligations).


·    Legitimate interests: processing is necessary under terms and conditions of service level agreements, contracts and successful funding being agreed.


5  Sharing your personal data

Your personal data will be treated as strictly confidential and VCSPD will not share or sell your data to third parties without your consent.

6  How long do we keep your personal data?

We keep data only as long as you have a relationship with VCSPD or for as long as we need to legally keep records in accordance with the law and funder’s terms and conditions. Once this period has passed we will then securely dispose of all data relating to you.

7  Your rights and your personal data.

Unless subject to an exemption under GDPR, you have the following rights with respect to your personal data:-

·        The right to request a copy of your personal data which VCSPD

      holds about you.


·        The right to request that VCSPD corrects any personal data if

      it is found to be inaccurate or out of date.


·        The right to request your personal data is erased where it is no

      longer necessary for VCSPD to retain such data.


·        The right to withdraw your consent to the processing at any



·        The right to request that the data controller provide the data

      subject with his/her personal data and where possible, to

     transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]


·        The right to lodge a complaint with the Information

      Commissioner’s Office (ICO).


8  Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent you the new processing.

9  Contact Details

To exercise all relevant rights, queries or complaints please contact the Chief Officer (Gill Geddes) via email at or ‘phone 01298 23970

For general information about GDPR, contact the Information Commissioners Office on 0303 123 1113 or via email at

 You can make a donation to the charity through Paypal.

Registered Co. 2918492
Charity N
o. 1067193

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Last Modified: 31 May 2018